Nice Office CRM empowers traveling businesspeople by integrating the ubiquitous mobile device with a web-based CRM application and Microsoft Relevant Products/Services Outlook to create a single, unified Relevant Products/Services office solution. Manage email, calendars, contacts and tasks and transfer internal and customer Relevant Products/Services-facing documents instantly, directly from a mobile phone. Automatic wireless desktop synchronization eliminates the need to enter information more than once, saving time, reducing errors and improving efficiency Relevant Products/Services.

Nice Office also makes it simple for professionals to track, customize and record sales and lead activity by workflows and status levels.

Nice Office CRM’s award-winning features include:

Auto Journal – Automatically record activity performed on a contact, sent emails, calls, appointments and more with detailed reporting for follow-up, tracking and analysis.

Files and Documents – Access your complete library of forms and documents or send them directly to customers and internal staff for immediate action and reduced paper waste.

Calendar- Automatically sync appointments made on desktop and mobile devices wirelessly, so you’ll never miss an important meeting.

Email- Centralize all email accounts for simple, unified access to email communication Relevant Products/Services and easy synchronization with Microsoft Outlook.

Contact Management- Never be without the right contact information again. Nice Office CRM lets you find, edit, add, tag and manage contacts, all from your mobile device.

Task Management- A mobile to-do list, right at your fingertips and synced with the web application and Outlook that keeps you organized and on top of projects and deadlines.

Sales and Opportunity Management – Track, record, add and customize sales, lead and transactional activity, data Relevant Products/Services and workflows to streamline sales and outreach activities.

Employee Oversight- Manage, assign and transfer employee workflows directly from your mobile device to ensure the whole team stays on track, even when you can’t be right there to supervise.

Detailed logging and reporting of all device activity, including mobile interactions, messages, calls and appointments, ensures complete tracking for follow-up and verification of past activities. Integrated enterprise  Relevant Products/Services-class disaster recovery and simple memory wipe (in case the device is lost or stolen) make security  Relevant Products/Services simple and provide peace of mind to ensure the protection and recovery of business-critical and confidential information.

The best part is that this figure is just the loss that the government would be facing because federal offices are shut down. A tally of the amount of money that would go to remove the snow from the streets, get the power back and get the public transportation system up and running is an entirely new budget. That being said, let me get to the importance of a virtual office setup and how most of this money could be saved if everyone was working from home.

The model is simple, have all your information on the internet, virtual offices on the net, meetings held through the internet and phone lines to fall back on. Considering that I am part of such an office as I type and considering that I have been exposed to such an environment, the whole concept in itself is quite interesting and intriguing to me. Ofcourse it is a feeling that is hard to grasp unless experienced. Just imagine if everyone from your CEO to your intern is working from home with just a laptop, a reliable power line, the mother of all gifts/discoveries, the internet and a phone connection.

The virtual office setup is based on cloud computing and its the whole value add to such an organization. So snow storm or not, federal closures or not, you’r travelling around the world or not, you still have the flexibility of being in the thick of it all and work goes one as it should. This with a combination of services such as the gmail corporate account and the loads of goodies that come about with it, more importantly free, is a potent combination to the existence and survival of any low investment small business enterprise.

Google corporate mail has almost all the features as the general gmail. This means one to one meetings can be held through video chats. Meetings can be minuted/edited and shared realtime using the google document. Projects can be managed using the google excel documents. Though dear google, to further enhace the current setup here is a list of potential additional features you can incorporate to tap into the small business enterprise market going forward, after all President Obama has declared that SBE’s are the way out in the furture -

1. Gtalk should have a facility to accomodate more than two people, a conference of sorts.
2. A tweak-able dashboard feature within your existing igoogle or google documents would be very effective.
3. Some kind of a project management tool embeded within the google documents structure would be the ultimate gift for any manager.
4. Some kind of a time site entry tool would also be great.

There should be more integrable features for various other departments in a SBE, such as the accounting and human resource but I’m still figuring out the challenges in that part of the world, so maybe I’ll update my list as and when I figure out the requirements. But if this were to be implemented within the google corporate email workframe imagine the amount of money Google could make and imagine the amount of savings each of the SBE’s could make!

I am not sure how effective such a setup would be for a large organization though but for all your budding entrepreneurs who give that ‘company of yours down the road’, a serious thought, this is indeed the most viable, relieable and cost effective setup to run your organization.

In addition to this with “real time” being the buzz word in todays age any step towards providing data, reports, dashboards, project status, public transportation timings, exam reports and scores on a real time basis would give your organization the much needed boost over competition, the typical “one small step for man and a giant leap for mankind” scenario in the information age.

Ofcourse there are sides to this setup that still need to be addressed, such as:

1. What happens if there is a power failure ?

2. How would you still manage to keep the receptionist at the front desk functional in a virtual office scenario ?

3. How to extend this concept to labs, maybe impossible though. Example, hardware testing or automobile assembly. Which goes to say this concept is only good for software related work.

These are a few hrudles I can think of right now, but going further I may just update more.

Google has quite a few interesting applications and they are definetly on a roll with far more innovative applications that seem to be converging various apllications into one compact “gmail” setup. Having said this, it is note worthy that I had written this post just to promote their Buzz. I was awestruck at where technology is heading (or rather converging) that I thought it was worth while to bring a few interpretations, if you may, on my side of the world to the rest of the world.

Personal virtual assistants have received a lot of attention during the past few years. Much of this attention has come from the success of Timothy Ferriss’ book The Four Hour Work Week. In the book, Ferris outlines strategies to eliminate one’s daily busy work by outsourcing tasks to a low-cost virtual assistant, or VA. Business executives can use personal virtual assistants to handle tasks such as, web design, web edits, blog installations, posting, and maintenance, accounting and bookkeeping, telemarketing and appointment setting.

While much of the book’s ideas have merit, there many areas that just aren’t realistic. Here are some basic guidelines to follow to ensure your virtual assistant outsourcing project will be successful.

1. Define the duties you feel would better be completed by a Virtual Assistant (VA). Ideal services would be repetitive, time consuming, tasks that don’t require your personal expertise. Ideal projects to outsource to a virtual assistant can include things like data entry, telemarketing, and appointment setting. Things to avoid would be one-time tasks that would take less time to do yourself than it would to explain to a third party.

2. Compose a detailed description of the tasks at hand, and a step by step guide your virtual assistant can follow to properly execute them. Specifically outline:

• Exactly what it is you are looking for. Do your tasks require voice related skills, writing skills, or both?
• What schedule you need your VA to work. This is particularly important if you are outsourcing to a different country.
• Communication. Would you rather correspond with your assistant via phone or email?

3. Browse the web to find the personal assistant that would be best for you. Ask around to see if anyone in your network has employed a virtual assistant and solicit their input. If nobody you know has used a VA, try the following:

• Google
• freelancer websites such as elance or guru
• Craig’s List

4. Request price and service quotes. Learn about the management of the company that employs your assistant – after all, the management will be responsible for ensuring your VA’s attendance and effectiveness. Look for professionalism and quick response time.

5. Choose a virtual assistant services provider. Once you’ve narrowed down your search to a handful of sources, set appointments to speak with the virtual assistants and their managers. Many call centers will allow you to do a paid trial in order to get to know how you will work together. This is an important period in the relationship and will lead to a better understanding of whether your styles mesh or not.

6. Lock them up! Agree to terms and conditions with your outsourcing services provider that will define:

• Confidentiality – This can be important, as you don’t want confidential information to be used for unintended purposes.
• Virtual Assistant Status – Be sure to clarify that your VA is not an employee. This will help you save money on taxes and other requirements.
• Payment terms – Define the frequency and method of payment.

7. Keep in touch. Check in with your personal assistant at predefined intervals to monitor her progress. If applicable, request reports from your service provider listing daily phone calls, or any other metrics you find important.

Now that you have followed these steps, you should begin to experience the benefits of a more productive work week!

Case Study: James, His Law Firm and a NYC Virtual Office

Case Study: Donald, His Publishing Company and a NY Virtual Office

Case Study: Kris, Erica and a NY Virtual OfficeLeonard, Kiara, and Siobanne’s case studies will be posted shortly, so please check back for updates.If you are a past or current client and would like to submit a story, please email info@virtualofficefaq.com or leave a comment.  All personal names and company names will be kept confidential.

A New York City business presence and office address may actually help your business grow – as illustrated in the examples above..  Keep in mind that you can be anywhere in the world, a citizen of any country, and have a New York Virtual Office.  By establishing a presence in what is undoubtedly one of the most renown cities in the world, you will enjoy a physical office address with an international flavor.

An executive office center can provide you with a professional physical office address. A brick and mortar presence in a professional environment will add credibility to you and your business; you can be working in a small town or a remote village and still have access to a prestigious business address in a world renowned City on a famous Avenue, such as New York City’s Broadway.

If you have yet to open your Virtual Office in New York, simply apply online today, complete your application, and in about a business day you can hit the ground running with a New York physical office address for as little as $25 per month.

How can VH International Business Solutions help you?

Jack Warren, executive manager at United Virtual said, “We are happy to announce more virtual office addresses in prime locations in California. Whether you are working from home or you have a start-up business, it’s time go virtual with United Virtual Office. Virtual offices save you money besides giving you the flexibility and the opportunity to be at home with your family.”

Virtual offices are in great demand with entrepreneurs. They give a professional look to the business and are affordable. These virtual business addresses can be used as mailing and shipping addresses and also on business cards along with a phone number. Some virtual offices come with a live receptionist too. It’s style in an affordable way!

United Virtual has office locations in the finest commercial places in California like Los Angeles, San Francisco, Long Beach, Orange County, San Diego, Beverly Hills, Tustin, Irvine and Huntington Beach.

About United Virtual Office

United Virtual believes in the philosophy that customers deserve a flexible alternative to the expensive traditional office space along with the same facilities or even more. Their virtual office packages deliver the critical efficiency required in today’s fast-paced business environment – without compromising the quality required to operate your business at the highest level.

Whether you are starting a new business, expanding to new markets or looking to give your existing business a more professional image United Virtual has a customized solution for you.

Our fully furnished offices and conference rooms are a professional, convenient and safe venue to conduct your business and meetings. And even with all this convenience and flexibility, our packages are more affordable than you might think.

Give us a call at 1-888-456-3342 and let us show you how we can help facilitate your business needs.

The clients always tend to do business with persons who have a well established office space as this gives them a sense of security. Virtual office is so much in demand as not many people can afford a physical office space. A virtual office helps you to show your customers that you are running a full fledged physical office.

Virtual offices proffer a broad range of services to the upcoming entrepreneur and to small business person. These services consist of communication needs, address and internet oriented services above all offices and conference room facilities.

To obtain the best out of the virtual office services, here is the checklist to make your decision process easier.

1) The first and the foremost thing you should check out with a virtual service provider is an address through which your clients can contact you. This address should appear authentic and professional. Your address is equally an imperative part of your virtual office needs.

2) The facilities on which you should never compromise are the conference room and common room space. Sometimes clients want to hold meetings in office then a conference room is necessary. Make sure the conference room has the basic facilities like it is properly air conditioned and equipped with computers and accessories. There should be arrangements made for LCD or digital devices for presentations.

3) A very contemporary reception area is one of the major things you should ask your virtual office service provider. A well decorated reception is the first impression your company makes in front of your clients. So, do not compromise with it. Make sure the look and interiors of the reception are professional.

4) Don’t forget to ask for the call attending and answering facilities. Live receptionist answers all the calls to your office with utmost efficiency and skill. Also, the receptionist will give out some basic details of the company and its products at the same time. This proves to be of immense help to the small scale business firms and it saves a lot of time, money and endeavor. The virtual office provider transfers the calls made to your office to your individual numbers as well. So no matter which part of the world you are in you get all your calls transferred to your private numbers.

5) A groomed and proficient receptionist is very vital for your virtual office. A receptionist is like a first interaction of the clients with company. So, the receptionist must be an expert in interpersonal skills and keen to develop a healthy relationship. A receptionist should be soft spoken, good manned and pleasant to look at.

The above checklist will give you a fair idea how to select a virtual office and meet your business needs.

David Nikolic is the owner of United Virtual Office which provides Virtual Office Services to business owners making a prestigious address affordable with all conveniences of a traditional office. These Virtual Offices are equipped with the latest technology updates and live phone answering services.

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Reduced Stress.

No deadlines to meet, unless they are self-imposed. No drama at the office or stress over getting that promotion. You can set your own schedule around family time and commitments.

Personal Freedom.

Set your own goals and work when you want to. Take on as much or as little as you want. You can also set up a multi-va practice or take on work and outsource to other virtual assistants.

Save -Money.

For me, working at home meant saving on gasoline, commute time and business suits. Of course this does not give you permission to dress sloppy, it just means that you don’t have a buy a new suit every month. It also means a significant saving on daycare.

Family Time.

One of the most important benefits of working at home is the ability to spend time with family on your own terms. The downside can also mean sleepless nights working while your family sleeps.

Personal Development.

I cannot express fully what working at home has given me in terms of personal development. As a Virtual Assistant, like many other business owners, I have to wear a variety of hats throughout the day. I have learned to manage the books, build a website, desktop publishing and write a book, to name a few.

Increase Productivity.

I know a monthly income depends on my productivity. This inspires creativity as each month I seek new ways to increase my earning potential.

I have listed a few benefits and I am sure that there are lots more. As you join this growing movement, take a moment to sit and reflect on these and other pleasures that we receive from staying at home to get our jobs done. It sure is a powerful motivator.

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